A board meeting schedule is a document that lists all the topics on which the board of directors will focus. The agenda for a board meeting should include the date and time of the meeting and the location. It should also contain a brief description for each topic in order to aid the attendees in their preparation.
Board members are typically busy and require plenty of notice to plan their schedules. Experts recommend a minimum of 5 to 7 days to allow adequate preparation of board materials including agendas as well as other documents required.
The first item of the agenda for the board meeting is typically an overview of the progress made since the last meeting. This includes looking at important milestones, missed goals, and other issues that may need additional examination. The executive director is also able to provide a brief overview of the business outlook for the moment and discuss both positive and negative trends.
Following the report, any items that require an approval vote will be presented. These are typically resolutions that need an official board decision and could be implemented as new policy.
The next item on the agenda for the board meeting is likely to be the review of the previous meeting minutes, as well as any action items that were voted on at the last meeting. It is crucial to make sure that all actions are documented and followed on, so these are detailed.